The activity timeline records the key changes to a candidate and their applications — status changes, interview scheduling, cancellations and completions, manual phase completions, and rejections. It is read-only and appears on the candidate record and on the application detail page.
Prerequisites
Where to find the timeline
The Activity card appears in two places:
- Candidate record — the timeline shows every event for the candidate as well as for each of the candidate's applications.
- Application detail page — the timeline is scoped to a single application and its interviews. Opening this page uses the same
candidates:viewpermission.
The newest event is at the top. Each row shows what happened, a short summary (such as the status change or the rejection reason), and the date and time.
Events that are recorded
| Event | When it is recorded |
|---|---|
| Candidate added | A new candidate is created — manually, from an Ivy draft, or by an application on your careers page |
| Candidate status changed | You move the candidate between Active, On Hold, Hired, or Archived with Change status |
| Application created | The candidate is linked to a job position |
| Application status changed | An application moves between Applied, In Review, Offer, Hired, or Withdrawn — including the moves Intervy makes on its own as the pipeline progresses |
| Advanced to next phase | There is no direct phase-advance control on the current pages; existing entries of this type can still appear. Scheduling or completing phases on the application page records the interview events below instead |
| Application rejected | The Reject action is confirmed — the rejection reason is captured |
| Interview scheduled | A phase interview is booked |
| Interview completed | The interview is completed |
| Interview cancelled | A scheduled interview is cancelled or a manual phase completion is undone — including cancellations that cascade automatically to later stages |
| Phase marked complete | A phase is marked complete without holding a formal interview |
Some changes are not recorded on the timeline: rescheduling an interview, the steps of building and sending an offer letter (accepting an offer is recorded as Application status changed), and the automatic move of the candidate to Hired when one of their applications is hired.
What each summary shows
Some events carry a short summary next to the event name:
| Event | Summary |
|---|---|
| Candidate status changed | The old and new status, for example Active → On Hold |
| Application status changed | The old and new status, for example Applied → In Review |
| Advanced to next phase | The name of the phase the application moved to |
| Application rejected | The rejection reason, for example Reason: Not a fit |
| Interview cancelled | Manual completion undone when a manually completed phase was reopened, or Cascaded from earlier phase when the cancellation followed from an earlier stage |
| Phase marked complete | The note added when the phase was marked complete, for example Note: Passed an equivalent assessment. No summary when no note was added |
Filtering the timeline
The Filter by event type dropdown above the list narrows the view to a single event type — for example, only interview cancellations, or only rejections. Selecting All events restores the full timeline.
After-the-fact records
You can't edit or delete timeline entries. If a status change or interview event was recorded in error, correct it by performing the inverse action (for example, schedule the interview again after a cancellation) — the new action becomes its own entry, and the original entry stays in place.
If you remove an application from the candidate record, its events no longer appear on the candidate's timeline.
Permissions reference
| Action | Permission | Default roles |
|---|---|---|
| View activity timeline | candidates:view | AdminStaffing |
Troubleshooting
The Activity card shows "No activity yet." — No event matches the current filter, no qualifying event has been recorded yet, or the candidate or application was created before the timeline was introduced. Select All events to clear the filter. Actions you take appear as soon as they are saved.